Abstract/Poster Information

Your Invitation

You are invited to submit an abstract for the 22nd Annual National Interdisciplinary Breast Center Conference. This is an opportunity to share research, programs and results with other breast health care professionals. The goal of this session is to facilitate communication among the various breast care centers and advance knowledge that will prove to be useful to our members.

To Participate

To participate, email your abstract and the Abstract Application* to the NCBC office at NCBCabstracts@breastcare.org by the due date, January 27, 2012.  Faxed abstracts will not be accepted. Submission(s) will be peer reviewed and the abstract author(s) notified of acceptance for poster display at the 2012 Conference. Our peer review panel will invite one author from each of the two major categories as well as one international author to present their abstract orally during the oral poster presentation on Sunday, March 11, 2012. Oral presenters will be chosen from abstracts submitted by January 27, 2012.

New for 2012: Oral presenters will be awarded a monetary gift of $100! There will also be a Resident/Student Award *valued up to $500 given to the resident whose abstract receives the highest score!

The NCoBC Conference will once again host a special Poster Reception on the evening of Sunday, March 11, 2012.

Abstract/Poster Requirements

1. Abstracts will appear as submitted. Please type carefully and remember to proofread before submission. Send in an abstract of your work (not the poster) by the due date of January 27, 2012. Abstracts will have a character limit of 2500 characters (approximately 375 words) using a 10 or 12 point font and should not require more than one 8.5 x 11 page.

2. Titles should use appropriate capitalization rules and include significant words, which reflect the content of the abstract. Abstracts must be organized according to four sections, identified by the following headers (in bold) : Objectives, Methods, Results and Conclusions.

3. There are two categories of abstracts with subcategories. Please choose the category and subcategory that best fits your abstract. Each abstract submission MUST HAVE the category and subcategory noted on it.

4. Abbreviations may be used in the title and text of abstracts if they are defined. Spell out the term in full at first mention and follow with the abbreviation in parentheses.

5. All abstracts must have: a) title; b) authors’ names; c) designation of the primary author; and d) contact information on who is the primary contact for the abstract and poster exhibit, including e-mail address, cell phone and fax numbers. All abstracts must have at least one representative as a registered attendee at the conference.

6. Do not submit case studies as an abstract.

7. Submit abstracts via e-mail to NCBCabstracts@breastcare.org. No actual posters should be sent for consideration. Faxed submissions will not be considered. Send the Abstract Application* on the same business day as the abstract submission. It may be faxed (574-267-8268) separately from the abstract.

8. Notification of abstract acceptance will be made to the designated primary contact within three weeks following receipt of submission.

9. Exhibits must fit on presentation board measuring 4 ft tall x 8 ft long.

10. The Conference Representative is responsible for setting up poster(s) by 2 pm, Sunday, March 11, 2012 and removing the poster(s) by 8:00 am on the last day of the conference, Wednesday, March 14, 2012. Neither the NCBC, nor their representatives assume responsibility for posters.

11. All submissions accepted will appear on the NCBC website as submitted and will be listed in the printed conference syllabus.

12. Abstracts selected for oral presentation and Resident/Student Award recipient will be notified in February.

Permission to Reproduce

All accepted abstracts will be placed on the NCBC website under ”2012 Conference Abstracts”. In addition, the NCBC may have the opportunity to publish select abstracts in the American Journal of Clinical Oncology (AJCO).  The Primary Contact will be contacted at a later date if an abstract is accepted for publication in the AJCO.

Abstract/Poster Categories